Why join us
You don’t join Forvis Mazars by coincidence, you choose Forvis Mazars: a global school of excellence where you will be challenged to develop and grow. Come and write the rest of (y)our story with us – you’ll make friends along the way too. Forvis Mazars, Grow. Belong. Impact.
Key Responsibilities
- Perform general administrative functions, including filing and scanning for document digitalization.
- Manage front desk operations and ensure professional guest reception experience.
- Answer and direct all incoming and outgoing telephone calls in a courteous and appropriate manner.
- Monitor entrance authorization for staff and visitors to maintain office security.
- Greet and welcome guests/visitors promptly upon arrival.
- Assist in planning and coordinating conference calls and meetings, including booking records.
- Prepare dispatch clerk activities, distribute incoming mail (open and sort) and couriers to respective personnel.
- Arrange and monitor outgoing mail, record franking machine usage, and manage postal arrangements.
- Scan and disseminate letters/documents accurately and in a timely manner to the appropriate person in charge.
- Handle purchasing and receiving of office supplies and equipment, maintain service contracts for office equipment.
- Prepare and return stationery for new and resigned staff.
- Manage and control stock of office supplies (e.g., stationery).
- Follow up on requests or complaints related to office minor repairs and maintenance.
- Ensure the office environment is maintained in good condition.
- Assist in updating staff planning records.
- Manage any other tasks or clerical duties requested by the immediate superior from time to time.
Job Requirement:
- Fresh Diploma Graduate in Administration or equivalent in any area.
- Reasonable written and verbal communication skills
- Organised & attention to detail
- A team player and able to work independently
- An individual Open to learning & growth
- General knowledge of Microsoft products (Word, Excel etc).