Associate, Corporate Secretarial

Responsibilities

Corporate Secretarial Support (Primary focus)

• Prepare corporate secretarial documents (e.g. board resolutions, members’ resolutions, AGM documents, change of directors/shareholders, etc.)
• Assist in incorporation, striking off, and corporate changes
• Assist in maintaining statutory registers and records and ensure compliance with regulatory requirements
• Ensure proper filing and organisation of documents (electronic and physical, where applicable)
• Liaise with relevant parties (external and internal stakeholders) on corporate secretarial matters

Work Pass Administrative Support

• Prepare work pass application forms
• Assist in collating required documents for applications, renewals, cancellations, and issuance
• Update and maintain work pass trackers and status reports
• Ensure completeness and accuracy of submissions

Administrative & Operational Support

• Support internal coordination with Singapore team members
• Assist in ad-hoc administrative tasks as assigned

Requirements

• Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role
• Basic understanding of corporate secretarial practices or work pass processes is an advantage
• Familiarity with Microsoft Office (Word, Excel, Outlook) and BizFile+
• Good written and verbal communication skills
• Detail-oriented with strong organisational skills
• Ability to follow instructions and work independently with minimal supervision