Admin Assistant

Why join us

At Forvis Mazars we’re always looking ahead – for you, our clients and the communities we’re part of. Together, we grow, belong and impact. We’ll support you to learn, explore and grow as you take this journey with us. Here, you’ll feel safe to share bold ideas and unique perspectives. After all, success comes from working together. With us, you’ll belong to your local team, gain global experience and have an impact – now and in the future. Forvis Mazars, Grow. Belong. Impact.

We are looking for highly self-motivated and good team player who is able to plan, execute and supervise quality work of the administrative support function.

Main Tasks:

• Perform general administrative functions, including filing and scanning for document digitalization.
• Manage front desk operations and ensure professional guest reception experience.
• Answer and direct all incoming and outgoing telephone calls in a courteous and appropriate manner.
• Monitor entrance authorization for staff and visitors to maintain office security.
• Greet and welcome guests/visitors promptly upon arrival.
• Assist in planning and coordinating conference calls and meetings, including booking records.
• Prepare dispatch clerk activities, distribute incoming mail (open and sort) and couriers to respective personnel.
• Arrange and monitor outgoing mail, record franking machine usage, and manage postal arrangements.
• Scan and disseminate letters/documents accurately and in a timely manner to the appropriate person in charge.
• Handle purchasing and receiving of office supplies and equipment, maintain service contracts for office equipment.
• Prepare and return stationery for new and resigned staff.
• Manage and control stock of office supplies (e.g., stationery).
• Follow up on requests or complaints related to office minor repairs and maintenance.
• Ensure the office environment is maintained in good condition.
• Assist in updating staff planning records.
• Manage any other tasks or clerical duties requested by the immediate superior from time to time.

Education:

• Diploma in any discipline.

Requirements:

• • Attention to details, and ability in problem solving.
  • Pro-actively seeking new ideas/methods to improve efficiency.
  • Good team player, able to communication and work well with other colleagues.
  • Efficient time management, able to prioritize tasks and follow through without missing deadlines.
  • Good command in English. Knowledge of other languages is an advantage.
  • IT savvy and good knowledge about Microsoft Office, such as Word, PowerPoint, Excel etc.

Our Malaysian Government has issued this requirement to be included in your resume to us. 

“I authorize your handling of my personal details as per “Malaysian Law Personal data Protection Act 2010 (PDPA 2010).”